How It Works

From zero to fully operational.

RanchOS gets your ranch running in five steps — then keeps it running, automatically.

Who Uses RanchOS

Seven roles. One platform.

Every person at your ranch has their own view — built exactly for how they work.

Ranch Admin

You run the ranch

Full command of every module, team member, horse, and dollar. One dashboard for the whole operation.

Instructor

You teach

Live 1–10 skill ratings during lessons. Every rider's history, schedule, and development plan at a glance.

Rider

You ride

Skills, scores, personal records, and progress over time. Your riding journey, all in one place.

Parent

You invest

Follow your child's progress week by week. Lessons, skill growth, invoices. No phone tag with the barn.

Staff

You keep it running

Daily tasks, horse care, inventory. Everything on the ground — assigned, prioritized, and tracked.

Volunteer

You show up

Camp assignments, daily check-in and check-out, session schedule. Know exactly where to be.

Judge

You preside

Score classes, manage division results, and run show day from a dedicated dashboard. Clean and fast.

The Process

The flow from zero to running.

STEP1

Set up your ranch

Admin

Add your ranch name, set your timezone, upload your logo. Create horse profiles and arenas. Takes 5 minutes. You'll be staring at a live dashboard before your coffee gets cold.

Ranch profileHorse profilesArena/location setup
STEP2

Invite your team

Admin

Send invite links to instructors, staff, and riders. Everyone gets the right access automatically — admins see everything, instructors see their lessons, riders see their progress. No configuration required.

Email invitationsAutomatic role-based accessRider portal
STEP3

Configure lessons, tasks & workflows

Admin / Instructor

Set up your lesson schedule and recurring sessions. Build task workflows for morning barn chores, weekly checks, monthly audits — assign to a role once, auto-runs forever. Your daily operations, automated.

Lesson templatesWorkflow automationTask assignment rulesDevelopment plan setup
The Moment That Matters
STEP4

Let RanchOS guide your team

Admin / Staff

The built-in RanchOS Guide is your always-on ranch advisor — watching every corner of your operation. Overdue tasks, low stock, horse care gaps, upcoming workload spikes — it surfaces exactly what needs attention, with one-tap actions. Nobody needs to go looking for problems. The Guide finds them and tells you what to do next.

Built-in guide supportDaily briefingsDrift detectionInventory autopilot
STEP5

Stay aligned, always

Admin / Staff

Ranch-wide alerts for weather events, closures, and schedule changes reach every staff member instantly. The Team Inbox keeps shift handovers, task updates, and team messages organized and searchable. When something changes, everyone knows.

Ranch Alert BannerTeam InboxSystem notificationsDevelopment plans
After Login

What you see when you land.

Each role gets a purpose-built view. No clutter. Just what you need.

Ranch Admin Dashboard
47
Riders
6
Instructors
12
Lessons/wk
Quick Actions
+ Add Rider+ Schedule Lesson+ Invite Staff
Setup Checklist
Ranch profile created
Instructors invited
Skill categories set
First lesson scheduled
Billing connected
Instructor View
Today's Lessons
Beginner Trot9:00 AM
4 riders
Jumping II11:00 AM
6 riders
Rate Now →● Live
Advanced Canter2:00 PM
3 riders
Rated this week
23 skill ratings
Rider Portal
ER
Emma Rodriguez
Jumping II
Skill Progress
Posting Trot10/10
Canter8/10
Two-Point8/10
Lead Changes4/10
Next Lesson
Emma Rodriguez · Jumping II
Tomorrow · 10:00 AM · Sarah Mitchell
Parent Portal
ER
Emma Rodriguez9/10
Jumping II
Latest Ratings
Posting Trot10/10
Canter8/10
Improved this week
Next lesson
Tomorrow 10AM
Invoice: $180 duePay

Parents see this the moment ratings are submitted. No calls needed.

Time to Value

Zero to running. Fast.

3 min
Time to sign up
10 min
Time to set up your ranch
60 sec
Time to rate a full lesson
Auto
Horse assignments for leased riders
Real-time
How fast parents see lesson ratings

Ready to see it in action?

Join ranches in early access. Free to start. No credit card.